Federal Proposal Formatting

Apr 20, 2020 3:04:43 PM / by Anna Rose

Once a vendor identifies a solicitation that meets the capabilities of their company, they can begin to format their prepared response in the form of a proposal. If you are having trouble getting started on your proposal, sign up for this week's webinar on 4/22 @ 2:00 PM ET.


The instructions to offeror contains key details that you will need for your proposal. If a proposal is missing these details, it will get denied. Some of these details include: 

  • Font Size
  • Margin
  • Width
  • Page Count 

Did You Know?

US Federal Contractor Registration (USFCR) created a solution for getting the layout of your proposal started called, the " Master Bid Template." This template provides the initial outline fo r our clients to properly format their federal proposal. It includes elements such as: 

  • Cover Page
  • Signature Page
  • Index Page
  • Price Proposal 
  • Technical Proposal 
  • Capabilities Statement 
  • Past Performance

If you are interested in obtaining a copy of the Master Bid Template, contact USFCR's Registration & Contracting Specialists and ask them about access to the Advanced Procurement Portal (APP). The Master Bid Template can be found in this app. 

Back to Basics

Once you have your proposal formatted properly, you will need to submit it to the government. The most popular way to submit a proposal is through email. 

This may seem like an easy thing to do however, an improperly formatted email can leave a bad impression on a contracting officer. When formatting your proposal emails, prepare fo a profession subjectline that includes the solicitations number and your company name. 

In the body of the email, address the attached proposal and ask for a conformation of receipt. Sign your email with a professional signature that includes your name, title, and phone number. 

Tags: USFCR Academy

Anna Rose

Written by Anna Rose

Anna is a USFCR Training Coordinator and the host of the USFCR Academy. She has worked with thousands of businesses to help them get into and succeed in federal government contracting.