Winning a GSA Schedule is one of the best ways for businesses to enter federal contracting. However, startups and newer companies often face challenges due to past performance requirements. The GSA Startup Springboard Program provides an alternative path, allowing businesses to qualify using different criteria.
The U.S. government spends billions annually on professional services, including video production, animation, and content creation. From military training videos to public service announcements, federal agencies need high-quality video production to educate, inform, and engage.
Winning a government contract isn’t just about submitting a strong bid—it’s about understanding who’s making the decisions. In the world of federal procurement, Contracting Officers (COs) hold the keys to government spending. Whether you're bidding on a small contract or a multi-million-dollar award, the CO determines whether your company gets the deal.
This article will break down the role of a Contracting Officer, how they impact federal contracting, and what businesses can do to work effectively with them.
Understanding terminations for convenience: when the federal government or a prime contractor issues a Termination for Convenience (T4C), it means they are ending a contract not due to contractor fault but for strategic, budgetary, or policy reasons. This can disrupt your business, but it does not mean you won’t be compensated. Understanding your rights and the required steps can help ensure you recover the costs of work performed and avoid financial hardship.
Getting registered in SAM is an important first step in federal contracting, but it’s just that—the first step. Many businesses assume that once they’re in the system, contract opportunities will naturally follow. The reality is that federal contracting is competitive, and businesses that don’t take proactive steps after registration risk falling behind. Agencies prioritize vendors who stay engaged, update their profiles, and actively pursue opportunities.
The Disaster Expo USA, March 5 & 6th, is the premier event for professionals in disaster response, emergency preparedness, and resilience planning. Hosted in Miami, this expo gathers industry leaders, government agencies, and businesses specializing in disaster mitigation and recovery solutions. Attendees gain access to cutting-edge innovations, expert discussions, and networking opportunities that shape the future of disaster management.
This is your guide to unlocking a wider range of opportunities and increasing your cash flow from federal contracting.
After reading this, you’ll have everything you need to write a winning capabilities statement.
Let’s go.
Mentor-protégé programs have been instrumental in helping small businesses navigate the federal contracting landscape. They enable smaller firms to partner with larger, more experienced companies, gaining access to resources, expertise, and federal opportunities that might otherwise be out of reach.
This article explores the benefits of these programs, recent updates, and actionable steps small businesses can take to thrive under changing regulations.
Sole-source contracts offer businesses a unique opportunity to secure federal contracts without the competitive bidding process. These contracts are awarded directly to a single vendor, often because they provide something no other company can. For many businesses, sole-source awards are an effective way to build relationships with federal agencies and establish a strong foothold in the federal marketplace.
Sole-source contracts are issued when competition is not practical or necessary. Federal agencies use them to meet urgent needs, acquire proprietary solutions, or partner with businesses uniquely qualified to fulfill specific requirements.
Common scenarios include:
Urgent disaster response.
Proprietary technology or expertise.
Situations where only one vendor can meet the agency’s needs.
Example: The U.S. Army awarded a sole-source contract to Palantir Technologies for its proprietary battlefield intelligence platform, Palantir Gotham. The platform’s unique algorithms and data integration capabilities made it irreplaceable for real-time battlefield analysis, addressing critical national security needs. This highlights how sole-source contracts can meet specialized demands that no other vendor can fulfill.
To qualify for sole-source contracts, businesses typically need to meet specific criteria, which vary depending on the contract’s purpose. Here are the primary ways businesses become eligible:
Small Business Programs: Federal set-asides make up a large portion of sole-source awards. Programs like the 8(a) Business Development Program, HUBZone, Women-Owned Small Business (WOSB), and Service-Disabled Veteran-Owned Small Business (SDVOSB) are key pathways. Each program has its own requirements and offers opportunities to eligible businesses.
Proprietary Capabilities: If your business provides a one-of-a-kind product or service—such as patented technology or specialized expertise—you may qualify for sole-source opportunities outside of small business programs.
Emergency Response: Federal agencies often turn to sole-source contracting during emergencies when time-sensitive solutions are required.
Sole-source contracts eliminate the need for competition, giving your business direct access to federal opportunities. Some of the key benefits include:
Fewer competitors: You avoid the lengthy and competitive bidding process.
Relationship-building: Sole-source awards help you establish trust and long-term connections with federal agencies.
Steady opportunities: Winning a sole-source contract can lead to additional contracts, as agencies often prefer to work with trusted vendors.
Getting a sole-source contract is about preparation, certification, and visibility. Follow these steps to position your business:
Complete Your SAM Registration: Federal contracting starts with an active SAM (System for Award Management) registration. Ensure your profile is accurate and lists the right NAICS codes to reflect your offerings. Learn more about our SAM Registration Assistance.
Obtain SBA Certifications: Small business certifications are a key entry point. Programs like 8(a), HUBZone, WOSB, and SDVOSB are designed to make sole-source contracts more accessible.
Create a Capability Statement: This essential document highlights your business’s core competencies, past performance, and unique qualifications. It’s a must-have for federal agencies considering your company for a sole-source award.
Network with Agencies: Build relationships with federal buyers and contracting officers. Tools like the Advanced Procurement Portal (APP) help you identify opportunities and connect with the right people.
Respond to Sources Sought Notices: These notices let agencies gauge market interest and identify potential vendors. Responding increases your visibility and positions you as a preferred vendor.
Emphasize Your Value: Showcase what sets your business apart. Whether it’s proprietary technology or specialized expertise, make sure agencies know why your company is uniquely qualified.
Sole-source contracts are an exclusive opportunity to grow your federal contracting presence. Whether you’re just getting started or ready to expand, preparation is key.
Position your business today with the help of USFCR’s SAM Registration Assistance and SBA Certification services. Our team is here to guide you through every step of the process so you can stand out in the federal marketplace and win these lucrative contracts.
